Privacy

Tactika reads your calendar, your meeting notes, and the things you tell your coach. That is a lot of trust, so this page describes what actually happens to that data rather than reserving every right we might one day want.

What we hold

Career background is optional. If you choose “Suggest details,” your pasted résumé or profile text is sent to our AI provider to prepare a draft. Tactika does not persist that source text. We store only the career details, direction, and preferences you review and save, together with the source type and time of your latest save. Saved background is supplied to the AI provider when your coach prepares replies. You can replace or delete it from Career background, and it is included in your data export. Deleting it removes that record from future coaching context; earlier conversations and separately saved memories remain until removed through their respective controls or account deletion. Deleting a Tactika record does not control the AI provider’s retention of requests. Backup handling is described below.

• Your account — email, name, timezone, and a hashed password. We never store your password itself.
• What you're working toward — goals, commitments, tasks, and the notes from your coaching conversations.
• Your calendar — read-only, and only if you connect it. Event titles and times, so your coach knows what your week looks like.
• Meeting notes — only what you paste or forward. See below; these are handled differently from everything else.
• What your coach has concluded about you — the memory it builds up. You can read all of it, correct any of it, and delete any of it in Settings.

Sensitive coaching conversations

Messages you send to the coach are saved in your conversation history, including personal or sensitive disclosures. New messages identified by the support checks are excluded from career summaries and learned communication preferences. The checks can miss sensitive content. The conversation itself remains in your account and export until you delete your account; it is not an anonymous crisis service.

Meeting notes are treated differently

Meeting transcripts may contain sensitive information about you and other people. Only share material you are allowed to share.

• You review what is kept. The coach suggests a summary, next steps and possible patterns. You choose which suggested actions and patterns become tasks or coaching memory. The raw transcript is deleted on a schedule you set — thirty days by default. Set it to zero and the transcript is never stored at all: it's read once and dropped in the same operation.
• We never build a picture of your colleagues. Other people appear only as context for something you did — "deferred the budget question with your manager" — never as a characterisation of them. Review the suggestions before saving them and remove inaccurate or inappropriate ones.

What we don't do

• We don't sell your data, and we don't share it with advertisers.
• We don't use your data to train foundation models, and we require the same of the model providers we use.
• We don't write anything to your connected accounts. Calendar access is read-only.
• We don't take actions outside Tactika on your behalf without asking you first, every time.

Who else touches it

To generate coaching, Tactika sends relevant context to a language-model provider, and to look things up on the web it sends search queries to a search provider. Both are processors acting on our instructions. We send the minimum needed for the task, and never your credentials or access tokens.

How it's protected

Access to your records is restricted to your account. The service processes readable content to provide coaching; it does not currently provide per-account field encryption. Account deletion removes your records from the active database. Backup copies may remain until the hosting provider’s backup retention period ends; deleting a key does not make those copies unreadable.

Your control

• See everything. Settings shows what your coach believes about you, where each belief came from, and how it has changed.
• Correct anything. Your correction outranks anything the coach inferred.
• Export everything, in a portable format, whenever you want.
• Delete everything. Account deletion is permanent and removes your records from the active database.

Getting in touch

Questions about any of this, or a request to exercise any right above: ai@tactika.ai.